Our open meetings will be at the Machine Shed in Appleton on the 4th Tuesdays:
March 23rd, April 27th and May 25th, all at 6:30 p.m. In additon, there will be a youth meeting at 6 p.m. right before the March and April meetings.
NORTHEAST WISCONSIN QUARTER HORSE ASSOCIATION OPEN MEETING MINUTES April 27, 2010
President Terry Kluever called the meeting to order.
Secretary Janelle Rymer noted the minutes were posted on the website and also had copies to distribute. Linda Henry made a motion to accept the minutes as written, Nancy Holman seconded, motion carried.
Treasurer Cindy Tousey distributed the treasurer’s report. Linda Henry made a motion to accept the treasurer’s report as presented, Shelley Blaies seconded, motion carried.
The show account report was reviewed, Gloria has the checkbook and is forwarding the info to Janelle to track. Preliminary report was distributed. Janelle will forward a copy both the WAQHA and NEWQHA after it is balanced.
OLD BUSINESS:
Discussion on the Paper Valley. Gloria has the insurance letter mailed to WQ. Right now we will wait on paying the rent until we receive some stall money. The deadline for payment is June 1st.
The judges are all set.
No word from Kelter’s Kitchen as of yet. Gloria will try to contact them to confirm they will be providing our food stand.
The bill for having the show bill printed in the WQ newsletter has not been paid as of yet. Gloria will take care of that out of the show account.
Terry received some nice polos and duffle bags from the hospital. They will be a nice addition to prizes available to give out at the show.
Terry reported that the water wagon is in the process of being fixed and will be ready to go by show time.
Greta confirmed that she will be our announcer.
A reminder that we will need transportation for the clean up people. The equipment needed will be locked in the room by the office. We also have to remember to supply food. There will be 8 or 9 people.
There are still open spots on the work schedule that need to be filled.
Deb DeBlaey can get a good price on some trail poles for us. She will check that out in greater detail.
YOUTH: Are all set for their fundraisers for the show.
OTHER BUSINESS:
Sue Long has completed the audit on the books. A reminder from her that all expenses need to be supported by a receipt. There is a lack of detail right now, but the books will now be on the Quickbooks program and will allow for better tracking and all the detail we should need. Some job duties have been passed to the treasurer with the opening of the show account. Sue’s charge is $200.00 A thank you to Sue for her expertise.
Gloria inquired about the club getting a credit card for show expenditures. No progress has been made on this as of yet.
NEW BUSINESS: No new business.
Due to a different meeting room for today’s meeting, the presentation on Equine Massage will be postponed till next month’s meeting.
Gloria Bonnin made a motion to adjourn, Nancy Holman seconded, motion carried.
Respectfully submitted,
Janelle Rymer, secretary
OPEN MEETING MINUTES March 23, 2010
President Terry Kluever called the meeting to order.
Treasurer Cindy Tousey distributed the treasurer’s report. Linda Henry made a motion to accept the treasurer’s report as presented, Ann Marcks, seconded, motion carried.
Secretary Janelle Rymer noted the minutes were posted on the website. Ann Marcks made a motion to accept the minutes as posted, Ann Spak seconded, motion carried.
OLD BUSINESS: Discussion on the Paper Valley. Gloria informed members that she and Janelle opened a checking account specifically for the horse show. All expenditures and revenues will be run through this account. At the end of the show weekend, we will be able to distribute evenly any profits from the show between NEWQHA and the AMATEUR clubs. Gloria has the checkbook now and will be taking care of some preliminary bills for the show. The statements will come to Gloria, Gloria will forward them to Janelle, Janelle will track the account on QuickBooks in order to provide detailed reports for all. Each of the two clubs contributed $5000.00 each to open the account.
Doug reported that the clean up people are all set up for the show. We just need to have someone pick them up and then drop them off when they are through. There will be 8 or 10 people.
Ann Marcks has worksheets for people to sign up for their work hours. Ann Spak will forward her the format used last year, Ann will combine them in order to make sure all areas are covered. There are still a lot of open areas for work opportunities including setting up a sponsorship board.
Linda reported all the awards are taken care of, nice prizes for a reasonable price. Small fry awards have also been ordered.
Deb Deblaey will be bringing her trail equipment. The Amateurs are sponsoring the Exhibitor Party this year.
Janelle will mail out the year end award requirements in the next newsletter, and will make sure they are posted on the website.
YOUTH: Reported they will be doing the basket sale again, which is a great fund raiser. They will raffle stalls, and possibly think of other raffle items. They will also be doing a bake sale again, which is always successful. Training classes will not be held at our show. It is too difficult for the youth to take care of the class while they are trying to get their horses ready to show.
NEW BUSINESS: Terry reported that there will be a scribe school held in Fond du Lac on April 3rd. Several NEWQHA members will be attending.
Janelle will be doing a presentation on Equine Sports Massages Therapy at the next open meeting scheduled for April 27th.
Ann Marcks made a motion to adjourn, Linda Henry seconded, motion carried.
Respectfully submitted,
Janelle Rymer, secretary
NEWQHA MEETING MINUTES OF 02/23/10 The meeting was called to order by President Terry Kluever at 6:30 pm Secretary’s Report - Janelle was not able to make the meeting because of slippery roads, but will send the meeting minutes out in an email and look for approval and then send on to Roy for the website.
There was a question asked if the website has been updated and Nicole Langohr indicated she had seen some updates. ***Note from the web site host (Roy): Infromation is updated within 24 hours of receiving it....Updates since the 1st of the year: 2010 banquet pictures added, 2010 show bill added/updated, 2010 membership and sponsorship forms updated, newsletter added, meeting minutes added, and 2010 By-Laws updated.
Treasurer’s Report – Cindy emailed a copy of the Treasurer’s report to Terry and Linda Henry. New Balance for February is $14,014.47. Ann Spak made a motion to accept, 2nd by Gloria Bonnin.
Youth Report – Nothing new from Youth meeting this month as far as fund raisers.
Old Business
Audit of the Treasure’s books – Sue Long would be willing to do the Audit for about $100.00. This would take into consideration about 5 hours of work. Ann Spak made a motion to move forward and have Sue do the Audit, 2nd by Linda Henry. Linda Henry will contact Sue to see when she is available and then she can let Cindy know what she needs to get from her.
There was discussion to try and get a Credit Card for NEWQHA as this would help for the show manager for bills and even years end awards. People would then not have to put charges on their own credit cards.
Question was asked what came of the filing of the 501C3 form that was in progress this time last year. Terry thought it was sent in and we got the Not for Profit tax exempt status. Will check with Cindy for an update at next month’s meeting.
PaperValley Show –
We will have Waltenberry Photography although it will not be Dick taking the pictures. It will be Dick’s assistant Kerry Reilly who has helped him at some of the Oshkosh shows before. It will still be under the Waltenberry name and the orders will be process by Dick and Barb.
Terry reported there will be a scribe school on 4/3 if there is anyone interested. (This is Easter weekend though).
New Business
It was brought up that it would maybe be good to have some kind of computerized way of doing the accounting for the Treasury. Even if it was an Excel spreadsheet. Mary Cram will check into some options.
It was asked if Janelle would include in the next newsletter who has paid their dues for 2010 and if there was anyone who had done sponsorships for 2010 at this point.
Next meeting will be 3/23/2010 at 6:30 p.m. There will be a youth meeting at 6:00 p.m. before the general meeting.
Motion to adjourn by Sue Langohr and 2nd by Gloria Bonnin.
(Minutes by Linda Henry)
NORTHEAST WISCONSIN QUARTER HORSE ASSOCIATION
February 2010 NEWSLETTER
Ah, the month of love. You’d think they would save this holiday for a warmer time of year! I guess it doesn’t really matter. Chocolate is good in any kind of weather! February is kind of a funny month for me, kind of a “limbo” month. Not really warm enough to do anything, not extremely cold like winter, kind of blah. Maybe that’s why they put Valentine’s Day in there, to break it up a bit. Enough blabber….
In spite of it being only February, show season in Northeast Wisconsin will soon be in full swing. NEWQHA’s last meeting was chock full of information, planning for the 2010 show. This year NEWQHA is teaming up with the Wisconsin Amateur Quarter Horse Association to present a 4 day show run again. The dates are June 3rd thru June 6th. I have included a show bill in this mailing so you can formulate your plan of action for the shows! We have a layover available again between the Memorial Day show and our set of shows so plan to relax for a few days, take advantage of this convenience and spend the week right at the Sunny View Expo Center in Oshkosh!
Judges are hired and most workers are in place. We are still looking for someone to be the work coordinator for the shows. If you would be interested in helping out, please let one of the board or officers know.
One significant decision that was made recently is that NEWQHA will not be approving the Cap Gun for NEWQHA points this year. However, we WILL be approving the Silver Dollar Shows as NEWQHA point shows. Keep this in mind.
Our next NEWQHA meeting is scheduled for February 23rd at 6:30 p.m. All interested parties and current members are encouraged to attend. The meeting is held at the Machine Shed in Appleton, (College Ave. west off of Highway 41). I look forward to seeing you there.
Looking ahead, yours truly has been asked to do a presentation on Equine Sports Massage Therapy. This is scheduled for our April 27th meeting. Our meeting schedule can be found on our website along with a lot of other information as well as pictures from our awards banquet. Take a few minutes to check it out!
Make plans to join us for the next NEWQHA meeting on February 23rd. Come with your ideas, this is YOUR club! And since this is the “love” month, tell someone you love them, (yes, even your four legged friends!)
NORTHEAST WISCONSIN QUARTER HORSE ASSOCIATION ANNUAL MEETING At Rock Gardens in Green Bay, November 14th, 2009
- Meeting called to order by President, Terry Kluever.
- Motion made by Doug Baier to accept the secretary’s report at written and posted, motion seconded by Joe Spak, motion carried.
- Treasurer’s Report given by Cindy Tousey. Motion made by Ann Spak to accept the treasurer’s report as given, motion seconded by Linda Henry, motion carried.
Old Business:
- Discussion on Paper Valley Festival. Dates have been set for June 3rd – 6th, again working with WQ to make this a four day event. Judges have been secured.
- We may possibly have a new stall supplier. The new stalls will be safer and less expensive than from our old vendor. They are a bit larger so will affect how many stalls can fit in each barn.
- Discussion on whether or not we should put our show bill/advertisement in the Directory. It will be hard to pull the show bill together by then and we would rather not release the bill until it is finalized to avoid confusion.
- Janelle made a motion to have Diane and Kay create a page ad with the pertinent information regarding our shows, ie. Dates, full slate of classes, etc. to place in the December WQHA Directory. Motion seconded by Linda Henry, motion carried.
- A thank you was received by the 32nd MP company serving in Iraq for the items collected during the Paper Valley Shows. The collection was a success with many items collected and distributed to the entire unit. A thank you to all who donated items/money.
New Business:
- Discussion on changes to the requirements so youth would not have to attend a youth meeting at a general meeting in order to qualify for end of the year awards. Pros and cons discussed.
- General membership made a recommendation to the board to revise the requirements and eliminate the meeting requirement for youth. However, if this is done, additional sponsors will be required along with additional hours of work time. Board will review recommendation at next board meeting.
- Discussion on possible change to by-laws Article IV, Section 1 to change amount of board members from 6 to 4. Tony Tousey made a motion to leave the by-law as written, motion seconded by Ann Spak, motion carried.
- Discussion on if it would be possible to change the date of the Paper Valley. Dates need to be approved by AQHA and right now, there really are no other weekends available.
- Terry reviewed the show changes for 2010 released by AQHA. One of them is that the Amateur class will have to be combined if there are 2 or less entries.
Election of Officers and Board
- Nominations for President were opened. Terry Kluever was nominated from the floor. No other nominations were made. Nominations for President were closed.
- Nominations for Vice President were opened. Nomination from the floor was Shelley Blais. No other nominations were made. Nominations for Vice President were closed.
- Nominations for secretary were opened. Janelle Rymer was nominated from the floor. No other nominations were made. Nominations for secretary were closed.
- Nominations for Treasurer were opened. Cindy Tousey and Ann Marcks were nominated from the floor. No other nominations were made. Nominations for treasurer were closed. Ballots were distributed and written votes were cast for treasurer. Results from cast ballots were Cindy 14, Ann 13.
- Nominations for Board of Directors were opened. Nominated from the floor were: Mary Cram, Ann Marcks, Ann Spak, Gloria Bonnin, Linda Henry, Nicole/Sue Langohr. No other nominations were made. Nominations for the board were closed.
- Nominations for Youth Board were opened. Nominations made from the floor were: Meghan Cram, Sarah Merkatoris, Lauren Anderson, Emma Paul. Ballots were distributed and written votes were cast for Youth board. Results from cast ballots were: Meghan 23, Sarah 13, Emma 11, Lauren 7.
Final results for election are as follows:
President – Terry Kluever
Vice President – Shelley Blais
Secretary – Janelle Rymer
Treasurer – Cindy Tousey
Board of Directors: Gloria Bonnin, Mary Cram, Linda Henry, Nicole/Sue Langohr, Ann Marcks, Ann Spak.
Youth Board: Meghan Cram and Sarah Merkatoris.
Motion made adjourn by Doug Baier, motion seconded by Ann Marcks, motion carried.
